Artifact 1: Event Timelines (Legends in the South & UNITE Charleston)
These images show examples of detailed event timelines used for two major events at Joseph P. Riley Jr. Park: the Legends in the South Charity Softball Game and the UNITE Charleston two-day church festival. These timelines served as essential planning tools to keep staff, vendors, and leadership aligned throughout event days. They outlined arrival times, load-in schedules, setup windows, sound checks, hospitality needs, gates open, show/game start, and teardown.
I used these documents as a central reference during each event to stay ahead of schedule and ensure my responsibilities — whether in the Segra Club, coordinating with F&B, or assisting in setup — aligned with the overall plan. These tools helped improve communication between departments and reduce last-minute confusion. The experience directly connects to what I learned in SPTE 444 – Event Management and SPTE 203 – Intro to Event and Venue Management, where we focused on operations schedules, timelines, and team coordination.
Artifact 2: 4th of July Drone Show at “The Joe”
These images were captured during the Charleston RiverDogs’ July 3rd home game — traditionally our most attended game of the season. The event featured a full-capacity crowd, roaming Revolutionary War actors throughout the stadium, and a postgame drone show that included animated displays of the American flag, “Welcome to the Joe,” our logo, mascot, and a baseball player in motion.
While I wasn’t directly involved in the field execution of the drone show, I played an active role in event setup and operations — particularly in the Segra Club, where I supported kitchen coordination, helped manage guest flow, and assisted with crowd direction after the game. This was an all-hands-on-deck event that required adaptability, communication, and calm under pressure. The experience deepened my understanding of large-scale event logistics and reinforced guest experience principles I learned in SPTE 380 – Sport & Entertainment Marketing and SPTE 202 – Intro to Live Entertainment Management.
Artifact 3: Organizational Whiteboards
Events Office Centralized Whiteboard
This whiteboard is used daily in the Charleston RiverDogs Events office to track responsibilities, timelines, and event-specific goals. I helped organize its layout to include daily, weekly, and monthly tasks, as well as visual planning elements like field layouts and vendor notes. It’s primarily used within the Events office but also supports cross-departmental coordination during major events. I maintain and update this board regularly as part of my role.
This tool directly reflects concepts from SPTE 444 – Event Management, where I learned the importance of operational structure and contingency planning, as well as SPTE 203 – Intro to Event and Venue Management, which emphasized internal communication and scheduling in venue operations.
Segra Club Kitchen Menu & Inventory Board
This kitchen whiteboard is updated daily by the Events and Food & Beverage teams to communicate menu plans and logistics for each event in the Segra Club. It’s used not only to list buffet offerings, but also to determine which size and shape of chafer pans are needed for presentation and flow. A running inventory of low-stock items is also kept on the board to guide weekly restocks with our vendor, Sysco.
This artifact reflects my role in operational planning and internal coordination, and connects to learning from SPTE 202 – Intro to Live Entertainment Management and SPTE 440 – Business and Finance in SPTE, where I gained insight into service planning, vendor relationships, and food and beverage cost tracking.
Artifact 4: Segra club inventory spreadhseet:
To reduce the stress of last-minute setups and avoid running out of key items during events, I developed this inventory tracking system for Segra Club supplies — including plates, utensils, handywicks, snacks, and linens. It helped our Events and Food & Beverage teams stay prepared during multi-event weekends and home stands by proactively monitoring stock levels. This tool reflects concepts I learned in SPTE 444 – Event Management, such as operational planning and contingency systems, as well as professional communication strategies from RETL 242. It became a simple but effective way to improve organization and support a more efficient, aligned event team.
Artifact 5: Potential BBQ and Boots Fest Site Map
This digitally created field layout was designed by our Director of Events during a planning meeting for the Charleston RiverDogs’ inaugural BBQ & Boots Festival. It outlines key event zones including food trucks along the warning track, retail vendors and patrons spread across the outfield, and bars near both bullpens. The stage is positioned at second base, facing the outfield, with axe throwing to one side and cornhole to the other. A mechanical bull is placed on the left field concourse, and key concession stands like the Doghouse, Smokehouse Stand C, Seltzer Station, and Beer Garden are noted throughout the open concourse.
The Ultra VIP experience is mapped within the Segra Club, featuring in-house BBQ, three drink tickets, and a commemorative t-shirt. This layout served as a central planning tool during early event discussions and reflects my contributions to crowd flow design, vendor placement, and activity zoning. The process connected directly to concepts from SPTE 444 – Event Management, including site design, space optimization, and interdepartmental coordination.
Stage Setup – UNITE Charleston
This photo shows the early stages of building the main stage for UNITE Charleston, a two-day church event hosted at Joseph P. Riley Jr. Park. I assisted the stage crew with equipment load-in, positioning, and setup logistics. Coordinating this phase required communication with both the production team and RiverDogs staff to ensure safety and readiness. This work reflects the planning and vendor coordination concepts I studied in SPTE 444 – Event Management.
Artifact 6: Unite Charleston Stage Process
Live Event – UNITE Charleston
This image captures the live event during UNITE Charleston, featuring a full crowd, live worship music, and guest speakers on the main stage. I helped oversee Segra Club operations and hospitality for artists, preachers, and event staff, ensuring catering and event timing were executed smoothly. This reflects my ability to support high-traffic events while managing front-of-house logistics — a key part of what I learned through my internship and in RETL 242 – Professional Communications
Stage Teardown – UNITE Charleston
This photo shows the final stage of the UNITE Charleston event — post-show teardown. I assisted in coordinating breakdown with the production crew and internal operations staff, helping return the ballpark to game-ready condition within a tight turnaround window. This phase required physical effort, timing coordination, and a detailed understanding of event flow — reinforcing the importance of contingency planning and team collaboration covered in SPTE 444.
